Material Management System

Situation: -

With the imminent challenges of the emerging industry, it has become difficult to keep a close track of all the materials and inventory system of a manufacturing unit. Over the time, the unit evolved itself as a multi-product manufacturing and has to focus upon proper functioning of control systems, engineering and project management units. This was extremely vital for providing business support with improved efficiency.

Requirements:

There was a great deal of loss of productivity and that was because of inefficient planning of the materials. During the process, the various steps and record keeping became tiresome and took a lot of time. The following were the challenges which the unit faced:

• As inventory, purchase and stock management were not inter-linked with each other, the manufacturing details, purchase materials and incoming stock materials have to be stored separately. It costs more on inventory management and also failure of data loss.
• There stood an intensifying need for creating a system which keeps updated the store inventory management with complete and accurate information.
• Due to lack of planning, the material management system did not allow making of structured planning between various levels of the organization.
• The task of evaluating taxes, freight costs and auditing records at interval of time could not be done, which in turn had adverse effects on the business.
• Reports to the customers were not sent regularly due to lack of system, which could store and help in preparing reports for the business.

Solution:

Designing a centralized IT Material Management System having integrated framework with the application of material planning & procurement, was the need of manufacturing unit. This system had functional specifications with the capacity to enhance and sustain the application in a competent manner.  By analyzing the current processes, the system could easily manage material handling, stock maintenance, warehouse management and logistics management.

The sophisticated materials information system could do the management of the surplus stock while performing speedy transactions as well as timely delivery of the placed order. This increased the productivity for a myriad of products and a healthy approach towards business. Multi-Branching module of the system helps the organization to maintain, measure and optimize the business performance of other branches. This controls performance reports, which are used to track problems like missed delivery dates and stock-outs in order to evaluate system performance correctly.  

Cost efficient data exchange environment of the system could control the purchase and stock inventory to meet the forecasted demand. Material Management System provided a production management system with the functionalities for supervising, monitoring and controlling the processes. It also looks after quality management resulting in greater potential output. This system was economically suiting to the requirements and through which the firm’s potential extended globally with a radical improvement in the functions. It worked upon low operating costs & took full advantage of these new technological advances for completing the life cycle of the processes from the first step till the last one.

Thus implementing format for exchange of information and materials cohesively through a sustainable application having industrial accepted standards, has assisted the organization greatly.

Advantages:

Our framed Material Management System is fitted in the best to the described challenges. It identifies the key issues of the business which can be used in forecasting future demands. It suggested the best possible functional capabilities and technical built-up for providing complete scalability. The system’s infrastructure is so-built that it adjusts with any kind of operating environment and gives output within seconds. Thus, improving the system globally with additional tools & services, it has below advanced features:

• User-friendly Interface
• Customized Options
• High-Speed Operations
• Multi-Branch Functioning
• Controllable Activities
• Shortened Decision-Making Process